Conference Rules

All participants and presenters are required to wear smart-casual or formal attire throughout the conference.
Participants are expected to attend sessions punctually according to the official conference schedule.
To be eligible for a Presenter Certificate, presenters must attend the conference from the Opening Session to the Closing Ceremony, including their assigned parallel session.
The organizing committee reserves the right to verify attendance at any time during the conference for certificate eligibility.
Participants must complete the official attendance report form as required by the organizing committee.

Presenters must use the official virtual background provided by the committee.
The camera must be turned on during the presentation session.
Zoom display names must follow the format:
ID_Track Number_Full Name
Example: 150_Track 1_Aziz Akbar
Participants are required to join the Zoom session on time and remain present throughout the session.
Proof of online attendance must be provided in the form of a screenshot showing:
1. Presentation slide and/or speaker
2. Participant’s face
3. Zoom display name

Online parallel sessions will be led by a Session Chair, assisted by a Moderator and a Timekeeper.
Presenters must join the Zoom meeting at least 10 minutes before the session begins and report their presence to the Session Chair.
Each presenter is allocated 15 minutes, including presentation and Q&A.
The Session Chair has full authority to interrupt or stop presentations that exceed the allotted time.
All presentation materials, oral presentations, and Q&A sessions must be conducted in English.

The use of a laptop or desktop computer is strongly recommended.
Presenters should ensure they are in a quiet and disturbance-free environment.
Internet connection, audio, video, and Zoom functionality must be checked before the conference.
A backup internet connection is highly recommended.
A Practice Session on the Zoom platform will be provided upon request for presenters who require technical assistance.

Online presenters who are unable to attend their scheduled presentation session are required to submit a pre-recorded video presentation.
The video presentation must follow the official presentation duration, format, and technical guidelines determined by the organizing committee.
The pre-recorded video must be submitted before the conference date, according to the deadline announced by the committee.
Failure to attend the live session without submitting a video presentation will result in the presenter being considered absent and may affect certificate eligibility and publication consideration.
Submission of a pre-recorded video does not automatically guarantee publication, as all manuscripts remain subject to the publisher’s peer-review and acceptance process.

All onsite participants must register at the registration desk before entering the conference venue.
Presenters are required to be present in the session room at least 10 minutes before their scheduled presentation.
Participants must follow venue regulations and instructions from the organizing committee at all times.
Mobile phones must be set to silent mode during conference sessions.

Offline parallel sessions will be led by a Session Chair, assisted by a Moderator and a Timekeeper.
Each presenter is allocated 15 minutes, including presentation and Q&A.
The Session Chair may interrupt or stop presentations that exceed the allotted time.
Presentation slides, oral presentations, and Q&A sessions must be delivered in English.
Presenters must upload or submit their presentation files to the committee before the session, as instructed.

Presenters are advised to bring their presentation file in multiple formats (e.g., USB drive and personal laptop).
Any technical issues must be reported immediately to the technical support staff.
On-site presenters are expected to conduct a technical check before the session begins, if scheduled.